A new dentist introduction letter to patients should explain who is joining, when patients can see them, and how to arrange an appointment. If an existing dentist is staying, say so clearly. Patients should finish the letter knowing whether anything changes for their next visit.
Choose from three examples below: a letter signed by the existing dentist, a personal introduction from the incoming dentist, or a short practice-manager announcement. Each introduces a dentist joining the team; a sale or ownership transfer needs a separate announcement that explains that change.
A letter from the existing dentist#
Use this version when the dentist patients already know is welcoming a new colleague. Keep the endorsement personal and factual.
Dear [Patient Name],
I’m pleased to introduce Dr. [Full Name], who will join our team at [Practice Name] on [Start Date].
Dr. [Last Name] [brief, verified background relevant to the role]. I’m looking forward to working alongside [him/her/them] and welcoming [him/her/them] to our practice.
I will continue seeing patients at [Practice Name]. [Explain the new dentist’s role and any effect on appointment availability in terms your team has confirmed.]
If you would like to arrange a visit with Dr. [Last Name], please call [Office Phone] or use [Booking URL]. If you have an appointment booked and would like to check which dentist you will see, our front desk can help.
Thank you for trusting us with your care. We look forward to introducing you in person.
Warmly,
Dr. [Existing Dentist’s Full Name]
[Practice Name]
The line about the existing dentist continuing is useful only when it is true. If someone is leaving, explain that accurately rather than using this template unchanged. A new team member, a departing dentist, and a new practice owner are different announcements.
Choose the right person to sign#
An existing dentist can explain why they are pleased to welcome a colleague. The incoming dentist can introduce themselves in their own voice. A practice manager can give a straightforward update about the team and booking arrangements.
Choose the signer who can honestly make the statements in the letter. Don’t imply that the existing dentist chose or personally endorses the newcomer unless they have approved that wording.
A personal introduction from the incoming dentist#
Use this version when you want patients to hear directly from the person they may meet at their next appointment. Give the dentist space to describe how they approach patient conversations without promising a particular clinical outcome.
Dear [Patient Name],
My name is Dr. [Full Name], and I’m joining [Practice Name] on [Start Date]. I’m looking forward to meeting you and becoming part of the team.
[Add a short, verified introduction: your education, previous role, or relevant professional background.]
[Describe your approach to working with patients in your own words. For example, if true: “I want you to feel comfortable asking questions and discussing your options.”]
At [Practice Name], I will [explain the confirmed role, location, or appointment arrangements].
To arrange a visit or ask about an upcoming appointment, please contact our front desk at [Office Phone]. You can also find our practice information at [Practice Website].
I look forward to meeting you.
Warmly,
Dr. [Full Name]
[Practice Name]
A short announcement from the practice manager#
Use this version when the front office needs to communicate a team update without writing a biography or a personal endorsement.
Dear [Patient Name],
We’re pleased to welcome Dr. [Full Name] to [Practice Name]. Dr. [Last Name] will begin seeing patients at [Office Location] on [Start Date].
[Add a brief, verified detail about the dentist’s background or role.]
[Explain what patients need to know about existing appointments and the current dental team. Include only arrangements your practice has confirmed.]
To request an appointment with Dr. [Last Name], or check the details of a visit you already have booked, please call [Office Phone]. Our front desk will be happy to help.
We look forward to welcoming you at your next visit.
Sincerely,
[Practice Manager’s Name]
[Practice Name]
Make the letter specific to your practice#
Confirm the role, start date and appointment arrangements with the dentist and the person who manages the schedule. The letter should give patients the same answers they will hear when they call.
Explain what “joining” means. Is the dentist adding availability, working at a particular office, or taking over certain appointments? Use the arrangement patients will actually encounter. Avoid calling someone an owner, partner, or specialist unless that description is accurate and approved.
Keep the background relevant. A short description of the dentist’s training or previous work is enough to introduce them. Verify names, qualifications, and any credentials you include. Leave out superlatives such as “the area’s leading dentist” and promises that patients will receive better results.
Say what happens to booked visits. If appointments stay as booked, include that only after checking. If the practice will contact affected patients separately, say that. Don’t use a general introduction to tell an individual patient that their appointment has changed.
Give one clear contact route. Use a phone number the front desk answers or a booking page that actually offers the new dentist’s appointments. If online booking isn’t ready, a phone number is enough. Avoid inviting patients to book with someone who does not yet appear in the scheduling system.
Remove every drafting instruction. Replace the bracketed fields, resolve pronouns, and delete anything you cannot verify. Read the finished letter aloud: it should sound like the person signing it, rather than a list of placeholders filled in by different people.
Check the finished letter before sending#
Ask the signer and the practice manager to review the final version together. They should agree on the dentist’s name, role, start date, contact details, and what the letter says about existing appointments.
Then prepare it through your practice-approved mailing workflow:
- Check the printed layout, including letterhead, signature, page breaks, and contact information.
- Review the recipient list under your practice’s established procedures. Keep individual treatment details out of this general announcement.
- Check a completed sample so the greeting and recipient details match.
- Give the front desk the approved wording and booking instructions before patients begin asking about it.
- Keep the approved letter and the practice’s sending record together so staff can refer to the same announcement.
For other dental correspondence topics, see the dental mail guides.
The finished letter should answer the questions patients are most likely to bring to the front desk: who is joining, what changes for them, and whom to contact. Once those answers are accurate and the signer has approved the wording, you have an introduction your team can stand behind.