One shared PDF
Upload a finished PDF once. Everyone in the batch receives the same document content. Each recipient has their own address page.
Useful for the same office update or general notice sent to a list.
Business letters · One document, your recipients
Print and mail services for your whole list
Send letters online to your whole list with our print and mail services. Upload one PDF or personalize a letter template, add recipients, and review the total before paying. Printing, envelopes, and postage are included.
Commercial printing, whether you send one letter or a whole list.
Up to 100 recipients per batch. Only sending one letter?
A worked example
What would 50 customer letters cost?
One page of black-and-white content per recipient, printed single-sided. Each standard envelope contains your letter and an added address page, with USPS First-Class postage.
The total includes per-letter processing fees. No subscription. Pay for the letters you send.
Check printing and envelope prices, or calculate a different mailing.
EXAMPLE · 50 RECIPIENTS
50 customer letters
50 letters × $2.05 each
- Document printing, envelopes and postage
- $75.00
- Added address pages
- $10.00
- Processing fees
- $17.50
Total
$102.50
Illustrative example. Your document and settings determine your order total.
Choose the document
The same update, or a personal letter?
Upload a recipient CSV for either approach. For a shared PDF, you can also select saved addresses or combine them with your CSV. Personalized template fields need their corresponding values in the CSV.
A personalized template
Choose a saved letter template. Match CSV columns to its fields so names, references, or other details change for each recipient.
Uploading a PDF does not personalize the words inside it.
Prepare and review
Check the mailing before you pay
01 · PREPARE
Bring the essentials
Your PDF or saved template, recipient addresses, and a return address. For template fields, include the corresponding values in your CSV.
02 · CHECK
Review the recipients
Review accepted recipients, duplicates and flagged address issues. Resolve problems before paying. Address checks cannot guarantee delivery.
03 · CONFIRM
Read the proof and total
Check the letter preview and order summary. A personalized template proof shows a sample recipient’s letter, not every version.
Batches support up to 100 recipients and a $1,000 order total. Prepare a larger mailing as separate batches. Mailing for an executive, a board or a client list? See how Postmarkr works for executive assistants. See the full mailing process.
After payment
Follow the mailing in your account
Postmarkr handles printing and USPS handoff. Your account shows processing milestones and USPS scan updates when available. Open the batch to review individual letters and any reported problems.
Carrier scans can be delayed or missing. A scan is not proof that the recipient received or read your letter.
Questions before a business mailing
What is included in the example price?
Printing, the envelope, USPS First-Class postage, an added address page and the per-letter processing fee. Your actual total follows your document and settings. For postage alone, see USPS rates.
What goes in my recipient CSV?
Include recipient names and mailing addresses. Add the values needed by personalized template fields. Use the sample CSV and column mapping in the mailing flow to match your file to its required fields.
Can each person receive a different uploaded PDF?
A batch uses one shared PDF or one letter template. It does not attach a different uploaded PDF to each recipient. Use a template when details inside the letter need to vary.
Can I stop a mailing after paying?
Need to stop a letter after paying? Contact support right away and we'll try to catch it before it prints. Once a letter is queued for production it usually cannot be stopped, which is why the preview and total come before payment.
What if a letter is lost, misprinted or returned?
If USPS confirms a letter was lost, we'll resend it for free. If there's a print quality issue, we'll reprint and resend for free. Mail returned as undeliverable because of an incorrect or incomplete address is not eligible for a refund or free resend. Read the refund policy.
Who can read my documents?
Your documents are processed automatically. We never read or review the content of your mail. Documents are encrypted in transit and at rest. Read the privacy policy.
Can I order Certified Mail or postcards here?
This page covers First-Class letters. Certified Mail and postcards are not available as new orders. Compare mailing options if your requirements differ.
Another question? Browse product answers or contact us.
Get your next customer update ready
Prepare the letter, add your recipients, and check the mailing total before you pay.