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USPS First-Class Mail Guide (2026)

Navigate current USPS postage rates, delivery speeds, and mailing rules for First-Class letters—or skip the post office entirely.

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ARTICLES

Editorial illustration of envelopes, a red letter sorter and bundled correspondence.

LETTERS ·

Send a Letter on Behalf of Someone: Whose Name Goes Where

When the letter is your executive's, not yours: whose name and return address go where, how the signature block reads, who keeps the copy, and how to show it went out, even mid-trip.

Editorial illustration of envelopes, a red letter sorter and bundled correspondence.

LETTERS ·

Mail a Letter Without Going to the Post Office: Every Option

Stamps and your mailbox, USPS pickup, FedEx Office, an errand runner or a PDF upload: what each needs, whether you leave the house, and what record you get.

Editorial illustration of envelopes, a red letter sorter and bundled correspondence.

LETTERS ·

How to Sign a Letter on Behalf of Your Boss

The ways to sign a letter for your boss (p.p., "for", initials, an approved signature), the letters to never sign without asking, and how a boss on the road signs the PDF.

Editorial illustration of envelopes, a red letter sorter and bundled correspondence.

LETTERS ·

How to Mail a Signed Contract: Copies, Originals, Notices

Print, sign, scan, mail. Find out whether the other side wants a copy or a wet-ink original, how countersigning works, when the notices clause decides the mail, and what to file.

Business letter in an envelope beside a navy case folder and fountain pen.

LEGAL ·

Letter to Opposing Counsel and Client Letters: Six Templates and How to Mail Them

Six law-office letter templates (cover letter and meet-and-confer letter to opposing counsel, an Illinois Rule 201(k) letter, an engagement checklist, a closing letter with a file-retention notice, and a letter of representation to an insurer), each with the rule behind it, and how to mail them.

Stack of security envelopes beside illustrative payroll forms and a green folder.

SMALL BUSINESS ·

How to Mail W-2 Forms to Employees: Who Gets Paper, Which Pages, and by When

Who still needs a paper W-2, which pages of the IRS PDF go in each employee's envelope, the Monday, February 1, 2027 furnishing date for tax year 2026, what the IRS requires when an envelope comes back, and what stays in your files.

Editorial illustration of blank document sheets beside two envelopes and a green paper clip.

SMALL BUSINESS ·

How to Mail 1099 Forms to Contractors From the PDFs You Already Have

Which pages of a 1099-NEC go in each contractor's envelope, how to make one clean PDF per contractor so the form doesn't print blank, and a tax year 2026 mail-by calendar with Copy B due Monday, February 1, 2027.

Editorial illustration of a blank letter and envelope beside a model townhouse.

LETTERS ·

HOA Violation Letters: One for Each Step, From Courtesy Note to Closure

Five HOA violation letters, one for each enforcement step: a table to pick the right one, fill-in text for all five, and a field map for mailing a batch from your inspection log.

Editorial illustration of a blank letter and envelope beside a key and unnumbered calendar.

LETTERS ·

Late Rent Notice: What to Send Before a Pay-or-Quit Notice

Unless your lease or the law says otherwise, a late rent notice is a courtesy letter you can word and send however you like. Here's how to tell which one you're sending, set a pay-by date the mail can meet, and send one letter or a whole building's worth.

Editorial illustration of blank perforated stamp sheets beside an envelope and archival ledger.

FIRST-CLASS MAIL ·

Stamp Price History: Every US First-Class Letter Rate Since 1885

Every US First-Class stamp price since 1885 in one table, from 2 cents to 82 cents, with how to look up any date, why prices keep rising, and when Forever stamps began.

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